Global Office Application note for Sending Multi-Lingual Email
The following solution works for all versions of Unitype Global Office after Build 19. If you are using Build 19 or earlier, you will need an update. Verify the Build number by looking at Help / About Global Office.
For all languages except Chinese, Japanese, Korean
The first time you are sending a foreign language email to someone you should make it an Microsoft Word Document with "embedded fonts". We will explain how to do this below. When the receiver opens the document, the fonts needed to display the document will be included with the document because they have been embedded in the document. The fonts will also be installed on the recipient's system so that the next time you send them a Word document you can choose to not embed fonts which will result in a smaller file and quicker transmission. Or once the fonts on on the recipient's system, you have the option to send Email directly from Microsoft Outlook Some details may benefit from further clarification:
- Configuring Microsoft Word to embed the entire font: From Microsoft Word choose the "Tools" menu. Choose the "Options" submenu to bring up the multi-tabbed "Options" dialog. Select the "Save" tab. Put a checkmark next to "Embed TrueType Fonts".
- Sending an Microsoft Word document as an Attachment: From Microsoft Word, save the document that you want to transmit. With the document still open, choose the "File" menu, and the "Send To" submenu. Click "Mail Recipient". This will launch Microsoft Outlook or another MAPI configured email client. You can also manually attach the Microsoft Word document by following the instructions in your email client's Help system.
Once the first document with embedded font is sent, the font will be installed on the recipient's computer. You may then, if you have Microsoft Outlook, send the next emails by typing text directly in Outlook.
Please be sure Outlook is configured in HTML Mode when sending foreign language text.
For more information on sending Email directly from Outlook please see Application Note: Global Office Application NOTE for Sending Email from Microsoft Outlook.
For Chinese, Japanese, Korean
Font embedding can result in very large Microsoft Word documents if the fonts are large. Chinese, Japanese, and Korean fonts are particularly large, therefore in the case of Chinese/Japanese/Korean languages, never embed the font. Always have the recipient go to the Microsoft Web site and download an appropriate font for viewing if they have not already installed Microsoft CJK fonts for Internet Explorer. Then send Email according to: Global Office Application NOTE for Sending Email from Microsoft Outlook.
Unitype Global Office Application Note for Sending Email from Microsoft Outlook
Before you can send Email using Microsoft Outlook the recipient first have the appropriate fonts to view the document on their system. To do this they should follow these guidelines: For Chinese, Japanese, Korean users - Download the appropriate typefaces from the Microsoft site. At the time of this writing, the necessary files are listed under "Internet Explorer Multilanguage Support" on the following page: http://www.microsoft.com/msdownload.
For all other languages you must take measures to ensure that the appropriate typefaces are available on the receivers computer system. If you send them a Word document with Fonts Embedded, the appropriate typefaces will be installed on their system as soon as they open the document. For future correspondence you can then choose to create email messages without attachments, using Outlook in HTML mode.
You can set Outlook to HTML mode as follows: From Outlook, choose Tools / Options. From the "Options" dialog, choose the "Mail Format" tab. Then, choose HTML in the "Message format" section.
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